Fixed-price AI assessment
You're already paying for AI. You're just not using it.
Copilot came with your Microsoft 365 plan. Gemini came with Google Workspace. Someone on your team is expensing Claude. I find what you already own, switch it on properly, and reclaim at least five hours a week. If I can't, you don't pay.
A typical working week
50 hoursMost of these hours come back using software you already subscribe to, so the return arrives without a new line on the bill. Value is hours × loaded hourly cost × 4.33 weeks. Your report runs this sum with your real numbers and states its assumptions.
Start with the invoice
The cheapest AI in your business
is the AI you're already buying.
Every assessment starts the same way: before recommending anything new, I go through what you already subscribe to and find the AI capability sitting in it unused. That part usually costs nothing extra.
Microsoft Copilot
If you pay for Microsoft 365 Business, Copilot Chat is already included. What it will not do is read your files, your email or your meetings. That grounded version is a paid tier. Knowing which one you actually need is worth several hundred dollars a month across a team of ten.
Included with M365 BusinessGoogle Gemini
Google folded Gemini into Workspace Business plans in January 2025 and stopped selling it as an add-on. If you're on Business Standard or above, you have paid for Gemini in Gmail, Docs, Sheets and Meet every month since. The prompts are subtle enough that most teams never noticed.
Included with Workspace BusinessClaude
The one nobody budgets for and two people are already paying for personally. Claude is usually the strongest option for long documents, policies and drafting, and it belongs on the company account with proper data settings rather than on someone's credit card.
Often already expensedVendor bundling changes constantly, so entitlements get verified against your actual admin console during the assessment rather than assumed from a pricing page.
The situation
Nobody is behind on AI
because they weren't trying.
Paying twice for the same thing
A business buys ChatGPT Team seats while already paying for Gemini inside Workspace and Copilot inside Microsoft 365. Three AI subscriptions, one of them used, two of them invisible. That's the most common thing I find, and it's usually the first thing I fix.
Someone uses it. Nothing is written down.
One person has a habit. When they're on leave, the habit leaves too. A habit living in one head is not a process, so it can't be reviewed, improved or handed over, and none of the licences you're paying for get touched by anyone else.
The advice is hype or a rebuild
Vendors want to sell you a new platform. Consultants want a transformation program. Almost nobody makes money telling you to open the software you already own, which is exactly why so few people say it.
The AI Tools Assessment
A diagnosis, not a pitch.
One conversation, one piece of analysis, one report you can act on without me. The first section is always what you already pay for.
Discovery call
45 minutes · recorded with your consent
We walk through a normal week and I ask what software you pay for. Where does work get stuck, repeated, retyped, chased? How often, how long, who touches it, what breaks. I don't recommend anything on this call. I'm collecting evidence.
Licence audit and analysis
3 to 5 business days
First pass is your existing stack: what AI is included in your Microsoft, Google, accounting and CRM subscriptions that nobody has opened. Second pass is whatever the gaps still need. Most enterprise software gets thrown out on the way, because it does not belong in a four-person business.
The report
Yours to keep, implement or ignore
Three to seven recommendations, each marked either "already included in what you pay for" or with its real added cost. Effort against impact, a named owner per item, a four-day quick-start plan, and the ROI arithmetic written out so you can argue with it.
Review call
30 to 45 minutes
We go through it together: what's most urgent, do you want to do this yourself or with help, and what timeline is realistic. The free items usually get done in the first week regardless of what you decide about the rest.
How I work
Three rules I don't break.
Use what's paid for first
No new subscription gets recommended until the AI inside your existing Microsoft, Google and Claude spend has been switched on and tested. If that solves it, the report says so and stops there.
Small and reversible beats big and bold
One workflow at a time, with a named owner and a date to review it. If a change doesn't hold after a month, you should be able to walk it back in an afternoon without cancelling anything.
The tool fits your team, not my toolbox
I take no vendor commissions and I'm not a reseller. That's what makes "you already own this, open it" a recommendation I can afford to make.
Transcribes the call. Finds patterns across everything you described. Checks current vendor documentation for what each of your existing plans actually includes this month. Drafts the first version of the report, which gets about sixty per cent of the way there.
Decide what fits a business your size. Sequence it so the free wins come first. Throw out the clever recommendations that won't survive contact with your team. Tell you when the answer is to change the process, cancel a subscription, and buy nothing.
Tools in regular rotation
Marked by whether you're likely already paying for them.
After the assessment
You can do it yourself.
Or I can do it with you.
Everything below only gets offered if your report recommends it. Roughly half of clients take the report and run with it, which is a completely fine outcome and easier than it sounds when the tools are ones you already pay for.
Turn on what you own
The fastest engagement I offer. Configure Copilot or Gemini properly across your team, set the data and admin controls, build the prompt templates for the jobs you do weekly, and train the staff who'll use them. No new licences.
Process redesign
Take one painful workflow end to end and rebuild it, usually cutting the steps roughly in half. Decide who owns each one and write it down so it survives someone going on leave.
Automation build
Turn one approved process into a semi-automated flow in Zapier, Make or n8n, wired into the accounts you already have. Built, tested with your real data, documented, handed over with the logins in your name. Where a flow touches money or approvals, it ships with the guardrails: spend limits, a human sign-off step, and an audit trail that holds up when someone asks about it six months later.
Knowledge system
One source of truth for the questions your team asks repeatedly. Built on the platform you already pay for wherever possible: a Copilot agent, a Gemini Gem, or a Claude Project loaded with your policies, quotes and procedures.
Getting found and bought by AI agents
When a customer asks ChatGPT, Gemini or Copilot for a recommendation, does your product come back? That's a data problem before it's a payments problem. I audit whether agents can actually read your catalog, fix the structured data and feeds they rely on, work out which of the competing standards are worth supporting for a business your size, and connect checkout last, usually through what Stripe or your storefront already gives you for free. Scoped as a pilot on one product line rather than a rebuild.
AI Concierge retainer
Two 45-minute calls a month plus async support between them. Screen sharing, building things together, keeping up as Microsoft and Google change what's included in your plan, which they do roughly twice a year. Month to month, 30 days' notice.
Full implementation
A bundle of the above scoped into one project with a fixed price and an end date, for when the report finds several things worth doing and you'd rather not run it yourself.
All prices exclude GST. The $999 assessment fee is credited toward any implementation booked within 60 days. No lock-in contracts.
Work so far
Sober numbers,
stated assumptions.
Case · Tertiary education
The AI features were paid for and switched off
A university marketing team had licensed an enterprise campaign platform and was running a fraction of it. The AI-assisted capability bundled into the licence, the scoring, targeting and content selection tools, was sitting untouched while the team hand-built every campaign.
I built and delivered a training program on the workflows they actually needed, so the capability moved to their own staff rather than to an external agency on retainer. No new software was bought. The change was entirely in what they already owned and how they used it.
- Engagement value
- $7,000
- New software bought
- None
- Focus
- AI already licensed
Case · Regulated services
Compliance drafting, done in Copilot and Claude
Regulated work across financial services, government and NDIS providers all breaks the same way: progress notes, incident reports, file notes, evidence packs, and the same information rekeyed into three systems that don't talk to each other.
Almost none of that needs new software. A Claude Project loaded with the relevant standards will draft a compliant note from rough dictation. Copilot will summarise a meeting into the format an auditor expects. The work is choosing which of the two, writing the prompt once so it produces the same output every time, and setting the data controls so nothing sensitive leaves the tenancy.
- Sector depth
- Regulated services
- Tools
- Claude, Copilot
- Status
- Ongoing
Tana Digital is early. Rather than dress up someone else's numbers as mine, I publish what I've actually done and update this as engagements complete. If you want to speak to a past client before booking, ask and I'll arrange it.
Who you're dealing with
One person.
No account manager.
I'm Alexandre. I run Tana Digital out of Melbourne and I do the calls, the analysis and the writing myself.
I've consulted across financial services, government, small business and the care sector. Different rooms, same conversation. A bank team and a two-person trades business are separated by about four orders of magnitude in budget and by almost nothing in where their week actually goes.
Regulated work taught me the most. In financial services, government and NDIS providers, everything has to be recorded twice and evidenced once more, so you can see precisely where the hours disappear. Small businesses lose time in exactly the same shapes, just without the audit trail to prove it.
What every one of them had in common: Microsoft or Google subscriptions with AI capability included that nobody had opened. That's why Tana Digital works across industries rather than one.
I take no vendor commissions. If the honest answer is that you should cancel a subscription rather than buy one, there's nothing stopping me saying it.
Questions people actually ask
Before you book.
Do I have to buy new software?
Is Copilot included in my Microsoft 365 plan or not?
We already pay for ChatGPT. Is that a waste?
Is this just a sales call in disguise?
What happens to my data and the call recording?
Nobody here is technical. Is that a problem?
How does the refund actually work?
Do you work outside Melbourne?
My business is tiny. Is it worth it?
Book
Start with a free 15-minute call.
Tell me what software you pay for and what your week looks like. I'll tell you straight whether an assessment is worth your $999, or whether you just need to open something you already own. Nothing to prepare.
- NOWYou send the form. Six details, about a minute.
- DAY 0I reply within one business day with a time. Fifteen minutes on video.
- DAY 1If it's a fit, I send an invoice and a link for the 45-minute discovery call. If it isn't, I tell you what I'd do in your position instead.
- DAY 14Report delivered, review call done, and you decide what happens next.